Respectfully submitted

Peter B Gilkey
Chair SAHCOSR

On 3 December 2003, the UO Senate voted to postpone consideration of US034-5 and to ask UO Senate President Bowditch to appoint a special ad hoc committee to deal with issues arising the debate.

Charge: After consulting widely with faculty, staff, and students,

a) to discuss and recommend language to amend the current OAR 571-20 regarding subpoenas of student records;

b) to discuss and recommend language for inclusion in the faculty handbook regarding such subpoenas;

c) to discuss and recommend language for inclusion in a policy statement to be issued by the university concerning procedures to respond to such subpoenas;

d) to frame an appropriate motion(s) for the Senate that would address the committee's recommendations in the above three areas.

• Garrett Epps, Law 346-1578 gepps@law.uoregon.edu
• Peter Gilkey (Chair) Mathematics 346-4717 gilkey@uoregon.edu
• Melinda Grier (General Counsel to the Univ) 346-3082 grierm@uoregon.edu
• Dave Hubin (Executive Assistant President) 346-3036 hubin@uoregon.edu
• Daniel Pope, History 346-4015 dapope@oregon.uoregon.edu
• Gina Psaki, Romance Languages, 346-4042,  rpsaki@oregon.uoregon.edu

1. Friday December 12 at 1400 Johnson Hall Conference Room. Agenda and minutes
2. Thursday January 22 at 1530 Johnson Hall Conference Room. Agenda and Minutes
3. Thursday February 26 at 1530 Johnson Hall Conference Room. Agenda see also email to committee about the meeting and summary of the meeting sent to Senate Officers
4. Thursday March 11 at 1530 Johnson Hall Conference Room. Agenda . The committee met and directed Committee Chair to Present a Draft Policy Statement on Student Records US034-9 for consideration at the April 2004 meeting of the UO Senate. The committee suggested language for the faculty handbook. Having completed its charges, the Committee adjourned, Sine Die. See Transmittal letter to UO Senate President Bowditch.

1. (JPEG format) or (HTML format) Document presented to the UO Senate by UO General Counsel Melinda Grier giving possible language which might be used to update current OAR's relating to item (1) above. (Change from current (i.e. the new) OAR underlined).
2. Exerpts from Chapter 3 Faculty Handbook, from OAR-580-22, and from AAUP Report. Full documents available Faculty Handbook Chapter 3, at OAR-580-22,at Catalogue (Mission Statement). and Recommendations by AAUP on Campus Level" AAUP Report
3. UO Policies is University of Oregon Affirmation of Community Standards
4. UO Policies University of Oregon Policy Statements
5. Intellectual Freedom Statement of the University of Oregon Libraries
6. AAUP Academic Freedom Web Site -- see also 1940 Statement of Principles on Academic Freedom and Tenure and Executive Summary
7. Documents on the senate Letters Page related to this matter
1. Letter from Frank Stahl 24 September 2003
2. Email dated 21 October 2003 from Dr. Stahl to Randy Geller (Director of Policy and Legal Affairs) -- relates to debate on US034-5
3.  Email dated 7 November 2003 from Randy Geller (Director of Policy and Legal Affairs) to Dr. Stahl -- relates to debate on US034-5
8. The following document from General Counsel to the University Melinda Grier was presented to and discussed by the Senate Ad Hoc Committee at the meeting 12 December 2003. It provides background on Student Records Policy.
9. Working draft of substitute motion to US034-5 to amend OARs. As of 12/12/03.
10. Substitute motion to replace US034-5 to amend OARs. Will be presented to February meeting of UO Senate.
11. Version 1 Draft Policy Statement on Student Records -- as of 23 January 2004 -- contact P. Gilkey (gilkey@uoregon.edu) with any comments.
1. Comment by Dan Pope 27 January 2004 concerning Draft.
2. Comment by Frank Stahl 27 January 2004 concerning Draft.
3. Comment by Gina Psaki 27 January 2004
12. Interim Committee Report to UO Senate 11 February 2004
13. US034-5 Passed by the UO Senate 11 February 2004. See also Original Version
14. Petition to the Oregon Congressional delegation seeking relief from unjustifiably invasive provisions of the USA Patriot act and other orders (Gordon Lafer)
15. Version 2 Draft Policy Statement on Student Records -- as of 6 March 2004 -- contact P. Gilkey (gilkey@uoregon.edu) with any comments.
1. Comment received from Jette Foss 8 March 2004
2. Comment received from Garrett Epps 10 March 2004