|
We use the
forms described below when requesting items to be ordered, initiating
contracts with
vendors, reimbursement for entertainment expenses,
travel expenses and
off-campus use of
University equipment.
|
* Selected forms used here are
created in
Acrobat PDF and can be
FILLED-IN and PRINTED using Adobe's free
Acrobat Reader.
|
|
* To SAVE and SEND the forms via e-mail,
you'll need to buy the full version of Acrobat
which is available at a discounted
price from OETC. Read more below.
|
If you need additional help getting your
browser to work with Acrobat PDF files, try
Acrobat Technical Guides for step-by step instructions on configuring
Netscape and Internet Explorer for
Windows or
Macintosh, to use Acrobat Reader as a helper application or plug-in.
 |
When placing orders for materials and equipment,
paying fees for subscriptions, seminars or for reimbursements, use our online
Requisition Form. This includes all
orders, whether they are to be paid using a Purchase Order, prepaid with our
department's credit card or institution check. Fill out the form as prompted, then send the
order to Purchasing. If you have 10 items or more, use our
2-page Requisition Form. If you have been given a quotation from
the vendor or have a form to include with the payment, be sure to attach it.
Also, when you receive your shipment, remember to forward the vendor's packing
slip to Purchasing. Thank you.
|
If you have problems when submitting our
Requisition form online, try this:
1) Save your completed form as a PDF document.
To save or send the form, you will need the full version
of Acrobat;
(the free Acrobat Reader will only allow you to fill-in and print the form). This software is available for a
discounted price ($30 to $50) from OETC.
2) Open your e-mail program to create a new message.
3) Insert your order as an attachment to that message and send it to
Purchasing.
If these steps still don't resolve the problem, print your completed
order and bring it to Purchasing, or
contact us. Thank you.
(back to top)
|
|
|
prior to allowing the contractor to perform any
services, these forms must be signed by the contractor and authorized by the
UO Business Office, per
State of
Oregon guidelines. These Personal Service Contracting (PSC) forms are used
to contract all services provided by non-OUS (Oregon University System)
employees. (back to top)
 |
PSC Short Form:
for use when services will cost $5,000 or less, if you know the
exact total and only one payment is to be made.
Read the
PSC Short Form
Instructions before filling out the form.
The Short Form does not need to be pre-authorized by the Business Office, but
does need to be signed by the contractor and returned to us PRIOR to
having any work performed.
Upon presentation of the vendor invoice and when the work is completed to our
satisfaction, the department will approve the PSC and forward it for payment.
When You Can Use the Short Form:
• The total contract value including additional
expenses is $5,000 or less and you know the exact amount. Contracts
with a "not-to-exceed" value must use the Long Form.
• The services to be provided are simple
activities where a brief description can describe the
responsibilities of the contractor.
• The contractor is not a UO or Oregon University
System employee.
• The contractor is not a resident alien or a non-resident
alien.
• Only one payment on the PSC invoice will be made
to the contractor.
(back to top) |
|
PSC Long Form (with
exhibits and attachments): (updated
7/29/04)
for use when services will cost over $5,000, the exact total is
not known for any contract, or the contractor is not a U.S.
Citizen. Fill-in this form online and print it,
then send the complete packet to Purchasing for review
before having the
Contractor sign the document.
 |
Forms required with every PSC Long Form:
|
These forms are included with the online version of the PSC; if
you need only selected pages, follow these links:
Terms and Conditions
(Attachment A),
Insurance (Exhibit B),
Contractor
Certification Statement (Exhibit C),
Travel Reimbursement
Rates (Exhibit D) and
Data Selection and
Justification form. Exhibit A, the "Statement of Work" is also
included with the Long Form, but is pre-numbered to match the PSC so should only
be printed with a new PSC.
|
Additional
Forms for the PSC Long Form,
to be included as needed:
|
IRS Contractor Form
Instructions (IRS 8233)
PSC Amendment
Form
(back to top)
|
|
|
When you need pre-approval of travel charges, use the department's "Travel
Approval Request form" (updated 10/20/05, and also shown at the department's ChemInfo website
http://darkwing.uoregon.edu/~cheminfo/). All students supported by NSF-IGERT
funding who wish to use part of their educational allotment for travel must
have prior authorization* from
either
Professor David Johnson or
Professor Jim Hutchison.
*Except in unusual
circumstances, use of these funds will be
approved only if the student is
giving a formal poster or oral presentation; questions regarding the use
of these funds should be directed to those professors.
(back
to top) For all travel requests, fill-out the
appropriate
UO
Travel Forms, and submit them
prior to the event with authorization from your Principal Investigator.
|
|
You are allowed to use University property off-campus, under certain
guidelines. Fill out the
Property
Receipt form and have it authorized and signed by the Chemistry Department
Head; click here
for detailed instructions.
You can read more about the policy at these links:
|
|
