Substitute motion to be presented to the University Senate at the November
10, 2004 meeting by the Senate
Ad Hoc Committee on the Assembly Motion
Motion US03/04 10 Enable the University Assembly to Convene with Full Legislative
WHEREAS: Section 6.6 of the Enabling Legislation of the University of Oregon
governance document requires that a University Assembly with full legislative
power shall be convened after a petition to do so has been signed by 33%
of the "Voting Faculty", and
WHEREAS: convening the University Assembly with "full legislative power"
requires the attendance of a majority of the University Assembly members
as prescribed by the Oregon Public Meetings Law, and
WHEREAS: in the absence of explicit provisions, this quorum is unlikely
to be met, be it
MOVED THAT: The University adopt the following procedures to enable
a University Assembly to convene with full legislative power:
(a) Prior to circulating a petition to convene the Assembly with full legislative
power, Petitioners will submit the text of their petition, endorsed by
at least 40 assembly members, to the Secretary of the Faculty who will
forthwith give notification of the petition to members of the Assembly.
The announcement shall include the text of the petition and item (b) of
(b) Deans, directors and department heads will adopt practices, appropriate
for their administrative units, that promote the face-to-face accessibility
of their University Assembly Members to petitioners.
(c) In order for the petition to go into effect, petitioners must submit
sufficient valid signatures to the Secretary within 100 days of the petition
(d) A meeting of the University Assembly called by petition of 33% of the
Voting Faculty shall be held at 3:30 PM, on a Wednesday, not less than
ten nor more than 25 days from the time of submission of said petition,
except that no meeting shall be scheduled for exam week, between quarters
or during the summer quarter. In such an event, the meeting would be scheduled
for the second Wednesday of the subsequent quarter.
(e) The Secretary of the Faculty shall send timely notification of the
meeting to all members of the University Assembly. The notification shall
remind recipients that they are Members of the Assembly, that their attendance
at the Assembly meeting is expected, and that attendance at the Assembly
Meeting takes priority over routine obligations.
(f) Further notification of the meeting shall include notices in the Daily
Emerald and on the University Calendar, Senate, and Assembly Web sites.
On the Monday immediately prior to the meeting, members shall be reminded
to attend. The reminder shall include the text of this motion.
(g) An alphabetical list of Assembly Members (without phone numbers or
e-mail addresses) shall be maintained and linked from the University Assembly
Web site. The list shall be headed by the criteria for membership as specified
by the charter and the list shall be updated annually, as early in the
Fall Quarter as is feasible.
(h) An annually updated list of the Voting Faculty with campus addresses
shall be maintained and linked from the University Assembly Web site. The
list shall be headed by the criteria for membership as specified by the
charter and the list shall be updated annually, as early in the Fall Quarter
as is feasible.
(i) The UO Secretary shall maintain an annually updated list of Assembly
Members with phone numbers and e-mail addresses. The list shall be used
only to forward communications, from the University President, the Secretary
of the Faculty, or the UO Senate President, that are relevant to the business
of the University Assembly.
(j) A link to the text of this motion entitled "Assembly with Legislative
Power" shall be maintained on the University Assembly web page. The web
page containing the motion shall have a link to the "
Enabling Legislation and ByLaws".