TO: Harry (Wonham), Robert (Davis), Lynn (Kahle), Jim (Long), Margaret (Hallock), Susan (Fagan), Peter (Gilkey), David (Frank):
CC: Lorraine Davis, Gwen Steigelman, Rachel Raia
RE: Senate Committee on Non Tenure Track Instructional Faculty (NTTIF)

Below are minutes of our first meeting on October 23. If they are inaccurate, please do not hesitate to suggest corrections.

Please note the next committee meeting is scheduled for 2 PM on Wednesday Nov. 6. from 2:00 to 3:30 p.m. in EMU Century F. Gwen Steigelman and Rachel Raia will attend to discuss our mutual work on developing guidelines for UO departments on policies for non-tenure track instructional faculty. I am copying them on this message so they can read about our first meeting.

NTTIF Committee Meeting October 23, 2002 Minutes

Attending: Greg McLauchlan, Lorraine Davis, David Frank, Jim Long, Margaret Hallock, Susan Fagan, Lynn Kahle and Robert Davies

We reviewed the work from last year's committee and laid out the important issues for this year. Greg McLauchlan and David Frank spoke from the perspective of the UO Senate and the Senate Budget Committee and Lorraine Davis spoke from the perspective of the administration.

There are two key items for the committee this year: 1.) to develop general UO guidelines and departmental policies regarding NTTIF; and 2.) to develop recommendations for salary policies for NTTIF much like the white paper recommendations for tenure track faculty.

Work Item #1. Develop guidelines for the UO to and urge departments to develop more consistent policies and practices regarding NTTIF.

Lorraine Davis envisions a two-stage process, much like the work that was accomplished regarding post-tenure review. That is, we can work with Academic Affairs in developing general UO guidelines, then work to have departments promulgate specific policies and procedures that conform to the UO guidelines.

Davis has asked Gwen Steigelman and Rachel Raia to develop an outline of topics that would be included in general UO guidelines and to obtain information from other universities. They will join us on November 6 to discuss this work. At this meeting we hope to describe current policies and what would be included in UO guidelines, begin to develop a taxonomy of different types of NTTIF appointments, and outline a joint work plan.

Committee members want to be sure that guidelines include issues such as academic freedom and job security as well as appointment guidelines. That is, university and department policies need to be broad and cover the range of issues that we know to be important and that currently differ from department to department.

It is clear that we need to develop common language regarding types of NTTIF appointments. There is no general, shared and standard language about NTTIF. FTE is important, and the correlation between FTE and workload also is an issue.

Lorraine thinks of the NTTIF in three separate groups:

• *First, there are regular, full time renewable instructors. These are the NTTIF who view the UO as a career or key job and our key target group.
• *Second, there are many adjunct instructors that teach a class in successive quarters or years and are therefore renewed by departments, but who do not teach full time and often have other full-time work.
• *Third, there is a group of intermittent instructors.

3. Next Steps- Survey of NTTIF, appendices and language. We agreed that it is important to move forward with the survey of NTTIF at the UO that Jim Long put together last year. It is in fairly good shape, but needs to be funded. It will be a web-based survey with paper format available on request. The cover letter needs to be clear that it is in the interest of NTTIF to complete the survey questionnaire.

All committee members need to review the survey and get suggestions to Jim by November 1.

Jim will draft a proposal for funding and submit to Lorraine Davis for response and hopefully action.

Other next steps. Margaret will talk with Lorraine about initial language for a "taxonomy" of NTTIF appointments.

Greg will ask Gwen to have the appendices from last year's committee report available for review by committee members.

Submitted by Margaret Hallock, Co-Chair, Senate Committee on NTTIF