Undergraduate Incomplete Mark Policy Implementation
Procedures
Effective winter term 2005, undergraduate students
will have one calendar year to make up an incomplete mark assigned by a UO
faculty member. Failure to make up the Incomplete at the end of one calendar
year will result in the mark of "I" automatically changing to a grade of "F" or
"N."
The following procedures will be employed by the Registrar's Office for one
calendar year to assist in the transition and to inform faculty and students of
the new incomplete policy:
- 1. In week five of the winter term, the Registrar's Office will send
an email message to all teaching faculty and GTF's informing them of the
definition for assigning an incomplete mark and the policy change of converting
an Incomplete to an F for undergraduate students if the work is not completed
within one calendar year.
- 2. In week ten, the Registrar's Office will send faculty an email
message informing them when the grading period is available and the deadlines
for submission of grades. In addition, a notice about the new incomplete policy
will be included in this message. Faculty will be encouraged to develop a
contract with the student outlining the requirements and deadlines for making
up the incomplete. The contract should be filed in the faculty member's
departmental office.
- 3. After an incomplete mark is assigned, students will be sent an email
message during the second week of the next term informing them of the
incomplete policy, the deadline for making up the incomplete, and the
consequences for not making up the incomplete within the deadline.
- 4. At the time students apply for graduation, they will be sent an
email message indicating that their application was received with a reminder
that all incomplete marks must be removed before the degree is awarded or the
incompletes will be converted to an "F" or "N."
- 5. The Registrar's Office will send departmental staff of all academic
departments a reminder each term to process a Banner report that lists all
incomplete marks assigned for the department for a given term. In addition, a
second report is available which lists all incomplete marks assigned by
individual departmental faculty members. These two reports will allow
department staff to inform faculty of outstanding incomplete marks and
encourage them to contact students who have not made up incompletes.
- 6. Students who have an Incomplete mark converted to an F will be sent an
email message informing them that this action has been taken.
- 7. After calendar year 2005, step 6 will continue to be implemented, unless
the Registrar's Office in consultation with the Undergraduate Council
determines that the procedure needs to be revised.
Office of the
Registrar December 2004 Accepted by the University Senate January 2005