REVISED ENABLING LEGISLATION FOR UNIVERSITY STANDING COMMITTEES

(passed by the University Senate May 9, 2001)

INTRODUCTION

University Standing Committees are those committees established by University Senate legislation and whose charges have broad relevance to and impact upon the general University Community.In May 2000 the University Senate approved several changes to the University committee system. These changes were: (1) A statement of the basic principles underlying University wide committees, advisory groups, and boards (University Senate Motion #US9900?15a); (2) A revision of the structure of University wide committees (US9900-15b); and, (3) Specific revisions to the Senate Bylaws reflecting these changes (US9900-15c).At that meeting, the Senate also requested that the legislation for each University Standing Committee be re-evaluated and updated, and assigned this task to the 2000-2001 Committee on Committees.

The 2000-2001 Committee on Committees, in close consultation with individual committees and the Administration, investigated each of the 27 existing University Standing Committees listed in US9900-15b (see Appendix A), and have produced the following legislation that conveys the Charge and Responsibilities, Membership, and Reporting relationships and expectations of each committee.

This legislation is based on the following definitions and principles:

Faculty: The term "faculty" refers to all those formally appointed as officers of instruction, officers of administration and officers of research.It is an inclusive term.

Teaching Faculty:The term "teaching faculty" specifically refers to officers of instruction, both tenure track and non-tenure track.

Staff:The term "staff" refers to university classified staff members.

Terms of Service:Unless otherwise specified, the term of service for faculty and staff on all University Standing Committees is two years.The Committee on Committees shall be charged with staggering appointments to ensure a regular rotation of membership.

Chair: Unless otherwise specified, each committee shall elect its own chair in the Spring from among the continuing members for a one year term.

Ex-Officio:An ex-officio member of a committee serves "by virtue of position."Unless designated as "Ex-officio non-voting," all ex-officio members have all the rights, privileges and obligations of any other committee member.

Student Members:Unless otherwise specified in this legislation, student members on University Standing Committees have all the rights, privileges and obligations of any other committee member.

This legislation represents all current University Standing Committees (Appendix A) and replaces all previous University Senate and Assembly legislation on campus wide committees referred to as "academic committees" or "faculty committees."

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ACADEMIC REQUIREMENTS COMMITTEE

CHARGE & RESPONSIBILITIES:

The Academic Requirements Committee shall be responsible for the administration and interpretation of academic requirements for baccalaureate degrees, and for action on student petitions for exceptions to these requirements and other academic regulations. It shall have no jurisdiction over regulations governing graduate degrees or requirements for individual majors or minors. The committee‚s largest task shall be to evaluate and rule on student petitions. The committee shall also gather data and observe the effects of academic regulations, and present its findings and recommendations to the faculty.The committee shall delegate to its secretary, the University Registrar, the administration of many routine phases of the University's academic regulations in accordance with policies set by the committee.

MEMBERSHIP:

Membership of the Academic Requirements Committee is not fixed except for the 3 student members.The composition of the committee traditionally includes 7-8 teachingfaculty, 3 students, plus Academic Advising Director or designee (ex officio), Financial Aid Director or designee (ex officio), and University Registrar as Secretary (ex officio, non-voting). Advanced students -- junior or senior -- are preferred.

REPORTING:

The Academic Requirements Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.The Committee shall also report to the Undergraduate Council on all pertinent issues.


CAMPUS PLANNING COMMITTEE

CHARGE & RESPONSIBILITIES:

The Campus Planning Committee shall advise the University President on long-range campus development with regard to the design of the campus, including buildings and landscaping, and to policy issues related to transportation.The committee shall ensure that all development is in compliance with the current Long Range Campus Development Plan.The Campus Planning Committee's duties shall include the following: (1) serving as the primary author of proposed amendments and periodic updates to the Long Range Campus Development Plan (LRCDP); (2) verifying the conclusions of the Biennial Implementation Plan as required by the LRCDP; (3) reviewing proposed development project designs for compliance with the LRCDP; (4) serving on architect selection committees for development projects; (5) serving on project user groups; and (6) reviewing policy issues related to transportation to determine their consistency with the university's transportation plan. The chairperson shall appoint subcommittees as needed with concurrence of committee members. 

MEMBERSHIP:

Membership of the Campus Planning Committee is not fixed. Typically it shall consist of 8-10 faculty (minimum 5 teaching faculty), 5 students, 1 classified staff member, plus the following ex-officio members: a representative of the College of Arts and Sciences, the Dean of Architecture and Allied Arts, a representative of Disability Services, the Director of Facilities Services or designee, the Director of University Planning, and each Vice President or designee.

REPORTING:

The Campus Planning Committee shall report to the Administration. The Committee shall also provide reports to the University Senate. At a minimum thesereports shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the University Senate meeting in October. The committee shall also make additional written or oral reports to the Senate as necessary.


CHILD CARE & FAMILY SUPPORT COMMITTEE

CHARGE & RESPONSIBILITIES:

The Committee on Child Care and Family Support shall support efforts to address the family and child-care needs of University faculty, staff and students. It shall assess child-care and family-support needs, identify priorities, and develop proposals to meet them. It shall participate in long-range planning for child care and other family services, and in advocacy for the recognition of family needs across the campus community. It shall also foster communication and information exchanges among groups and individuals focused on family-related programs and policies.

MEMBERSHIP:

Membership of the Committee on Child Care and Family Support is not fixed and traditionally consists of 6 faculty (including at least 1 member each from teaching faculty and officers of administration), 4 students (to include at least one GTF), 3 classified staff nominated by Human Resources/OPEU, plus the following ex officio, non-voting members: the Director of Family Housing, the Director of Human Resources or designee, representative from UO Planning Office, Assistant Dean for Family Programs, the Coordinator of EMU Child Care and Development Centers, the Director of Vivian Olum Child Development Center, Directors of contracted child-care services and the UO Work and Family Services Administrator, the latter of whom also provides staffing for this committee.

REPORTING:

The Child Care and Family Support Committee shall report to the Administration and to University Senate. At a minimum thereport to the University Senate shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


COMMITTEE ON COURSES

CHARGE & RESPONSIBILITIES:

The Committee on Courses shall be responsible for: (1) Screening all proposals for course changes and reporting its recommendations to the University faculty through the Faculty Senate; (2) Directing the University editor on the content and structure of the University Catalog; (3) Consulting with the Undergraduate Council and the Graduate Council on curricular patterns of concern; (4) Participating, on behalf of the University faculty, in planning the development and improvement of the instructional program of the institution; (5) Reviewing courses not taught on a regular basis; and, (6) Providing advice and assistance to schools and departments in the planning of the curriculum.When the committee is recessed, the chair of the committee shall have authority to approve immediate emergency requests for course changes subject to review when the committee resumes business. This authority may be delegated to the Provost in the absence of the chair.

MEMBERSHIP:

Membership of the Committee on Courses consist of 5 teaching faculty (3 year, staggered terms), with no two from the same department, nor more than two from the same school or college, with the exception of the College of Arts and Sciences, nor no more than two from any one of the three CAS divisions of Natural Sciences, Social Sciences and Humanities; 2 students (1 year terms); plus the following ex officio, nonvoting members: Catalog Editor or designee, Director of Academic Advising or designee, Registrar or designee, and Dean of the Graduate School or designee. A quorum shall consist of a majority of the voting members.

REPORTING:

The Committee on Courses shall report to the University Senate in the fall, winter and spring academic terms. Each report shall be in the form of a preliminary report of curricular changes which shall be approved by the University Senate before implementation.An annual written report shall be submitted by the Committee Chair to the Secretary of the University Senate no later than the final meeting of the University Senate in May.


DISTINGUISHED SERVICE AWARDS & HONORARY DEGREES COMMITTEE

CHARGE & RESPONSIBILITIES:

The Distinguished Service Awards & Honorary Degrees Committee shall be responsible for the screening, investigation and recommendation of candidates to receive the Distinguished Service awards (no more than 3 per year) and Honorary Degrees (no more than 2 per year). The committee‚s recommendations shall be presented to the University Senate for discussion and final approval.The criteria for selection are contained within the pertinent University Assembly minutes and are on file in the President's Office. The Distinguished Service Award cannot be given to current University of Oregon faculty.

MEMBERSHIP:

Membership of the Distinguished Service Awards & Honorary Degrees Committee is fixed and consists of5 teaching faculty, plus the following ex officio members: UO President or designee (chair), Advisory Council chair, University Senate president, Graduate Council chair, Alumni director, A.S.U.O. president, and Student Senate chair.

REPORTING:

The Distinguished Service Awards & Honorary Degrees Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


DISTINGUISHED TEACHING AWARDS COMMITTEE

CHARGE & RESPONSIBILITIES:

The Distinguished Teaching Award Committee shall be responsible forthe screening, investigation and recommendation of candidates to receive any Campus-wide teaching awards including, but not limited to, the Ersted Award for Distinguished Teaching and the Thomas F. Herman Faculty Achievement Award for Distinguished Teaching. The Office of the Vice President for Academic Affairs and Provost provides the staffing for this committee

MEMBERSHIP:

Membership of the Distinguished Teaching Award Committee is fixed and consists of: at least 4 and not more than 8 teaching faculty broadly representative of the faculty at-large, 1 student, and the Vice Provost for Academic Affairs (ex officio, non-voting).

REPORTING:

The Distinguished Teaching Award Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


ENVIRONMENTAL ISSUES COMMITTEE

CHARGE & RESPONSIBILITIES:

The Environmental Issues Committee shall be responsible for the following: 1) Consideration, investigation and reporting, in the form of advisories or recommendations, on environmental issues that affect the quality of life, safety, and health of the University community, as well as on those issues about which the University should act as an educational resource;2) Recommend promulgation of rules or policies directly related to environmental issues affecting quality of life, safety, and/or health to be adopted by the University administration and/or University Senate on behalf of the University community; 3) Recommend educational programs, training sessions, or workshops which could be offered to members of the University community and/or the general public; 4) Recommend ways to inform the University community about environmental issues; 5) Develop committee-sponsored research papers on environmental issues affecting the University community; 6) Recommend scheduling of environmental issue forums for the University community.The Office of Public Safety provides the staffing for this committee. 

MEMBERSHIP:

Membership of the Environmental Issues Committee is not fixed. It traditionally consists of: 6 faculty (minimum 2 teaching faculty); 6 students who represent a cross-section of student groups with environmental interests; 1 Management Services representative; and 2 classified staff members. Ex officio, non-votingmembers shall include: University Planner or designee, Director of Physical Plant and/or Physical Plant Recycling Coordinator, Director of Environmental Health and Safety, and Director of Public Safety or designee. 

REPORTING:

The Environmental Issues Committee shall report to the Administration. The Committee shall also provide reports to the University Senate. At a minimum thesereports shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


FACULTY ADVISORY COUNCIL

CHARGE & RESPONSIBILITIES:

The Faculty Advisory Council shall be responsible for providing the President and other Administration officials with faculty opinion and counsel on the wide range of university affairs. In its relations with the President, the Administration, and with the faculty, the Faculty Advisory Council shall act either on request or on its own initiative.

MEMBERSHIP:

Membership of the Faculty Advisory Council is fixed and consists of 10 elected faculty representing College of Arts and Sciences (4), Professional Schools and Colleges (4) and Officers of Administration (2).No two persons from the same CAS department, nor from the same professional school or college, nor from the same administrative unit shall serve at the same time.No person shall serve simultaneously on the Faculty Advisory Council and the Faculty Personnel Committee.The University Senate president or designee shall be an ex officio member of the Faculty Advisory Council with full privileges. The University President, Provost and Vice Provost shall be ex officio, non-voting members. The following administrators are ineligible to serve on this committee: the president; the provost; vice presidents; vice provosts; associate or assistant vice provosts; associate or assistant vice presidents; deans; and associate deans or their equivalent.


US0506-8 amends the membership of the FAC to add the Vice President of the UO Senate (or designee) ex officio

REPORTING:

The Faculty Advisory Council shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


FACULTY PERSONNEL COMMITTEE

CHARGE & RESPONSIBILITIES:

The Faculty Personnel Committee shall be responsible for advising the Provost on all tenure and promotion cases.

MEMBERSHIP:

1) FPC Membership. Membership of the Faculty Personnel Committee is fixed and shall consist of ten (10) members who are elected to staggered two-year terms.No person may serve two consecutive terms. Five (5) members shall hold appointments in the College of Arts and Sciences (CAS). Five (5) members shall hold appointments in the Professional Schools and Colleges. Only regular tenured Officers of Instruction with academic departmental, school, or college appointments of 0.5 FTE or greater are eligible to serve on the FPC. The word `regular' excludes adjunct, visiting, and courtesy appointments. The President, Vice-Presidents, Provost, Vice-Provost, Associate or Assistant Provosts, Dean or Associate Deans are ineligible to serve on the FPC. Department heads in the CAS are ineligible to serve on the FPC. No individual may serve on the FPC during a year when his or her promotion case will come before the FPC and must resign from the FPC if this happens. No more than one person from the same department in any School or College with departments shall serve at the same time on the FPC; no more than one person from any School or College without Departments may serve at the same time on the FPC. No person shall serve simultaneously on the Faculty Advisory Council and the Faculty Personnel Committee.

2) Election of FPC members. Only members of the voting faculty who are Officers of Instruction with tenure or in tenure track positions shall be eligible to vote for elections to the FPC. The Secretary of the Faculty, with the help of the University Senate, shall ensure that the number of candidates nominated shall be at least one more than the number of open positions in both the College of Arts and Sciences and in the Professional Schools and Colleges. Candidates for the FPC may be nominated by any person who is eligible to vote in the election for that position. Except in instances of self-nomination, the nomination must be accompanied by evidence that the person nominated is willing to serve in the position. Separate ballots shall be prepared for the candidates from CAS and the Professional Schools and Colleges. Both ballots shall be circulated to all eligible voting Officers of Instruction. All members shall be elected for two-year terms, except for those filling vacancies in unexpired terms. Elections for the FPC shall be held in the spring quarter.

3) Student participation: Two University students, nominated by the appropriate procedures within the ASUO and appointed by the President, shall serve as voting participants in the deliberations of the committee. The student participants are to abide by the usual regulations adopted by the committee for its members. 

4) Selection of the Chair: The FPC shall meet in the spring quarter subsequent to the election of the new members. The continuing members and the new members shall elect a chair for the following year.

5) Resignations: A member of the FPC who does not serve out his or her full term shall be replaced by the normal election process if possible, and if not, the person who received the next highest vote in most recent election for the position shall be appointed to serve out that term.

REPORTING:

The Faculty Personnel Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report for the previous academic year submitted by the Committee Chair to the Secretary of the University Senate no later than the first University Senate meeting in October. The committee shall also make additional written or oral reports to the Senate as necessary.


FOREIGN STUDY PROGRAMS COMMITTEE 

CHARGE & RESPONSIBILITIES:

The Foreign Studies Programs Committee shall: (a) regularly review and approve the academic standards of organized foreign study programs now associated with the University for the continued granting of academic credit; (b) establish policy, evaluate, and make recommendations to the faculty, through the Faculty Senate, regarding the approval of any proposed foreign studies programs; (c) follow the most recent academic standards for Foreign Programs enumerated by the Oregon State System of Higher Education.The Committee works with the International Affairs Advisory Committee to recommend broad institutional policies and goals for programs of study and other opportunity abroad. The Office of International Education & Exchange provides the staff for this committee.

MEMBERSHIP:

Membership of the Foreign Studies Programs Committee is not fixed, however, it must include faculty and students. Membership traditionally includes 5-7 faculty and 2 students, plus Director of International Education & Exchange (ex officio).

REPORTING:

The Foreign Studies Programs Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


GRADUATE COUNCIL

CHARGE & RESPONSIBILITIES:

The Graduate Council shall advise the Dean of the Graduate School on matters pertaining to graduate study at the University of Oregon. The Council shall establish general policies and regulations governing graduate study at the University of Oregon, excluding those matters requiring approval by the Chancellor or the Oregon University System (OUS).Specifically, and in addition to its advisory role, the Graduate Council shall be responsible for: (1) Providing rules and procedures for the effective administration and application of faculty policies and regulations; (2) Recommending changes in, or additions to, the policies and major regulations of the Graduate School; (3) Providing for the maintenance of high standards of graduate instruction; (4) Considering all proposals for changes in courses carrying graduate credit and to present its recommendations to the Committee on Courses; and, (5) Participating in decennial Program Review. This legislation shall not preclude the right of any faculty member to appeal to the general faculty on matters pertaining to graduate policies and regulations.

MEMBERSHIP:

Membership of the Graduate Council is fixed at 14 voting members, consisting of 12 elected teaching faculty at the rank of assistant professor or above and 2 students plus the Vice Provost and Dean of the Graduate School (ex officio, non-voting). Of the 12 teaching faculty, 6 shall be from College of Arts and Sciences representing the Humanities (2), the Social Sciences (2), and the Natural Sciences (2), but no two shall be from the same CAS department; 1 from each of the professional schools/colleges which include the School of Architecture and Allied Arts, the Lundquist College of Business, the College of Education, the School of Journalism and Communication, the School of Music, and 1 at large representative from any of the professional schools/colleges.The elected faculty members of the Graduate Council shall come from departments that have graduate major programs leading to a graduate degree and are conducted under the jurisdiction of the Graduate School.One student must be from a program leading to a master's degree and one must be from a graduate program leading to a doctoral degree.Faculty members of the Graduate Council shall be elected for 3-year terms. The Vice Provost and Dean of the Graduate School shall be empowered to appoint other ex-officio, non-voting members to represent important constituencies of graduate students and faculty as needed.

REPORTING:

The Graduate Council shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


INTERCOLLEGIATE ATHLETIC COMMITTEE

CHARGE & RESPONSIBILITIES:

The Intercollegiate Athletic Committee shall: (1) Advise the Administration, the Senate and the Athletic Director on any athletic department policy or program, including the athletic department budget; (2) Promote and safeguard opportunities for student athletes to excel in academics and protect and ensure the academic integrity of student athletes; and, (3) Promote greater understanding, for the University community, of intercollegiate athletics and the relationship between academics and athletics.

The Intercollegiate Athletic Committee shall have one subcommittee, an executive committee, consisting of the committee chair, one faculty member, one student and the faculty athletic representative.The executive committee shall be charged with maintaining close and timely communications with the athletic department, through the Athletic Director or designee.The executive committee shall set the agenda and venue for IAC meetings.The executive committee shall be empowered to call extraordinary meetings of the IAC.

The Chair of the IAC shall be elected at the final regularly scheduled Spring meeting and must be a returning member. The Chair of the IAC shall be responsible for forming the Executive Committee.It is expected that the Executive Committee shall have regular contact with the Athletic Department during the Summer.

MEMBERSHIP:

Membership of the Intercollegiate Athletic Committee is fixed and consists of sixteen (16) voting members, eleven (11) teaching faculty and five (5) students. Eight (8) teaching faculty members -- four (4) from the College of Arts and Sciences and four (4) from other areas -- shall be elected to the committee by the general faculty.An elected or appointed faculty member may serve up to three consecutive terms.After three terms the faculty member must be off the committee for two years before being eligible for re-election or re-appointmentThe University Senate shall appoint two faculty members to the IAC for two year terms.The Faculty Athletic Representative shall be an ex officio member of the committee with full membership privileges.The five students shall be appointed through the ASUO and the President's office.At least one student member shall be a varsity student athlete. Students shall serve one year terms and may serve up to three consecutive terms. The Athletic Director and his designees on the IAC shall be ex-officio non-voting members.No member of the IAC may receive benefits from the Department of Athletics beyond what she or he would otherwise be entitled to if she or he were not a member of the IAC. 

REPORTING:

The Intercollegiate Athletic Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.

The IAC executive committee shall maintain communication with the Senate through the IAC's senate appointees (who are eligible to serve on the executive committee).The executive committee shall meet with the Senate President and the Vice President for Academic Affairs at the beginning of the academic year.


INTERNATIONAL AFFAIRS ADVISORY COUNCIL 

CHARGE & RESPONSIBILITIES:

The International Affairs Advisory Council shall be responsible for:(1) Advising the Vice Provost for International Affairs on matters relating to this office and the University‚s international program committees; (2) Identifying opportunities for international curriculum and academic program coordination, planning, development, and enhancement; (3) Formulating strategies for faculty development and internationalization, including fund-raising; and serving as a panel to review and advise the awarding of foreign grants for faculty and international programs whenever these become available; (4) Identifying ways to make the student experience on campus more international in character and to stimulate student interest in international education; (5) Recommending broad institutional policies and goals for programs of study and other opportunity abroad (in coordination with the Foreign Study Programs Committee); (6) Identifying opportunities and procedures to improve services for international students and scholars; (7) Advising the Vice Provost, the Provost, and the University President on external relations concerning the international dimensions of the University; (8) Promoting and enhancing international living on campus by supporting and advising the International House; and, (9) Recommending revised or new policies as appropriate in any area of the University to strengthen the international character of the University.The Office of International Affairs provides the staffing for this committee.

MEMBERSHIP:

Membership of the International Affairs Advisory Council is fixed and consists of the: Chair, Foreign Studies Programs Committee; Director, Office of International Education and Exchange; Director, International Studies Program, or his/her designee; Chairs (or their designees) from the Asian Studies Committee, the Russian/East European Studies Committee, the Latin American Studies Committee, and the European Studies Committee; 3 additional teaching faculty members broadly representative of the campus; and 2 students, one of which shall be an international student.

REPORTING:

The International Affairs Advisory Council shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


JOHNSON MEMORIAL AWARD COMMITTEE

CHARGE & RESPONSIBILITIES:

The Johnson Memorial Award Committee shall be responsible for identifying potential recipients for the Johnson Memorial Award, and forwarding suggested recipients to the President of the University. The Johnson Memorial Award is made annually to a faculty member who by action and word as teacher, as scholar, and as citizen of the academic community has, over a period of years, exemplified commitment to the principles affirmed by the life and career of Charles E. Johnson.Background on this award is on file and available in the President's Office. 

MEMBERSHIP:

Membership of the Johnson Memorial Award Committee is not fixed and traditionally consists of 3-4 faculty, Secretary of the Faculty (ex officio), and a representative from the Faculty Advisory Council (ex officio).The Committee on Committees shall have the authority, in its annual role of recommending committee membership, to include a student member and/or a member from outside the University.

REPORTING:

The Johnson Memorial Award Committee shall report to the University Senate and will make a report, in the form of suggestions of award recipients, directly to the President of the University. The report to the Senate will, at a minimum be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


LESBIAN, GAY, BISEXUAL AND TRANSGENDER CONCERNS

CHARGE & RESPONSIBILITIES:

The Lesbian, Gay, Bisexual and Transgender Concerns Committee shall be responsible for:a) Creating a safe and secure campus for lesbian, gay, bisexual, and transgender persons: b) Fostering asense of community among lesbian, gay, bisexual, and transgender people at the University of Oregon; c) Working to eliminate all types of discrimination based on sexual orientation and gender identity in university programs, facilities, and services; and, d) Sponsoring and encouraging educational programs that promote increased tolerance and understanding onissues of sexual and gender diversity.The Lesbian, Gay, Bisexual and Transgender Concerns Committee is staffed by the Office of Student Life.

MEMBERSHIP:

The regular membership of the committee shall consist of 4 faculty, 4 staff, and 4 students; student members shall serve one-year terms.The committee shall also include 4 ex-officio non-voting members, representing the Department of Public Safety, Academic Advising, Human Resources, and University Housing.The committee shall appoint two co-chairs from among its members.The committee shall establish such subcommittees as necessary and invite other members of the university community to join these subcommittees.The committee shall make every effort to maintain an appropriate balance of teaching faculty, Officers of Administration, and classified staff.The committee should seek adequate representation in its membership of those persons who are openly gay, lesbian, bisexual, and transgender as well as people of color and other underrepresented groups.

REPORTING:

The Lesbian, Gay, Bisexual and Transgender Concerns Committee shall report to the University Administration and to the University Senate. At a minimum the report to the University Senate shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


LIBRARY COMMITTEE 

CHARGE & RESPONSIBILITIES:

The Library Committee shall be responsible for advising the University Administration onlibrary affairs, serving in an advisory capacity to the University Library administration, acting as a liaison between the Library and faculty, and providing a faculty perspective on Library budgetary matters.The Office of the Librarian provides the staffing for this committee. 

MEMBERSHIP:

Membership of the Library Committee is not fixed, consisting of 9-10 teaching faculty and officers of research broadly representative of the breadth of academic disciplines, plus 2 students.

REPORTING:

The Library Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


ROTC ADVISORY COMMITTEE

CHARGE & RESPONSIBILITIES:

The ROTC Advisory Committee shall be responsible for advising the University President, the University faculty, and the Department of Military Science on matters affecting the Reserve Officers Training Corps (R.O.T.C.) program at the University and to work cooperatively with the department in reviewing and making recommendations concerning the officer education program. Specifically, the committee shall: (1) Advise the President, the faculty, and the Department of Military Science on matters concerning military education on the campus; (2) Review all courses to be offered by the R.O.T.C. and provide recommendations to the University‚s curriculum authorities, including recommendations on degree credit where appropriate; (3) Review and recommend on all proposed R.O.T.C. instructional appointments to the Provost; and, (4) Hear appeals from students enrolled in R.O.T.C. on matters concerning their academic standing in R.O.T.C. and make recommendations in such cases to the appropriate authorities.

MEMBERSHIP

Membership of the ROTC Advisory Committee is fixed, consisting of: 3 faculty from departments other than the Department of Military Science; the senior officer of the ROTC program (ex officio), the Provost or designee (ex officio, non-voting), and 2 students, 1 of whom must be currently enrolled in the ROTC program and 1 who is not enrolled in ROTC.

REPORTING:

The ROTC Advisory Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


COMMITTEE ON SCHOLARSHIPS

CHARGE & RESPONSIBILITIES:

The Committee on Scholarships shall be responsible to advise the Office of Financial Aid on policy and procedures for the awarding of scholarships, and to participate in the review of applications and the selection of candidates for scholarships. The committee shall determine the criteria for the awarding of scholarships and shall review applicant files. Successful applicants and level of aid shall also be determined by the committee.

MEMBERSHIP:

Membership of the Committee on Scholarships is not fixed and includes at least one teaching faculty member from each of the professional schools and each of the 3 major divisions (Humanities, Social Science and Natural Science) within the College of Arts and Sciences. Traditionally membership consists of 10-12 teaching faculty, 2 students (who are recused from reviewing applications from their peer group), plus the following ex officio members: Director of Admissions, Vice Provost for Student Affairs or designee, Director of Financial Aid, Director of Multicultural Affairs or designee, and Director of U.O. Foundation or designee.

REPORTING:

The Committee on Scholarships shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


SCHOLASTIC REVIEW COMMITTEE 

CHARGE & RESPONSIBILITIES:

The Scholastic Review Committee is responsible for administering, within the framework of faculty legislation, the undergraduate academic standards of the University as they pertain to the level of academic performance and progress toward a degree.The SRC reviews the records of undergraduate students doing unsatisfactory work, places such students on probation and sets individual goals for improvement, disqualifies students from attending the University for continued unsatisfactory scholarship, and passes on petitions for reinstatement. These responsibilities are carried out in two ways: 1) End of Term Review -- in which the committee reviews the academic records of undergraduate students who have been disqualified based on academic performance, and 2) Petition Review -- in which the committee acts upon petitions submitted by students for reinstatement, cancellation of academic probation or disqualification, retroactive withdrawal, retroactive change in grading option, or contested grade. Graduate students and law school students are excluded from committee action or review for academic warning, academic probation, and academic disqualification.The Scholastic Review Committee differs from the Academic Requirements Committee in that the SRC normally looks only at changes in the student record once the academic term in question is completed.

MEMBERSHIP:

Membership of the Scholastic Review Committee is not fixed except for the 4 student members. Membership traditionally includes 7-9 teaching faculty, 4 students, and the following ex officio members: Registrar, a representative from Academic Learning Services, the Multicultural Affairs Director or designee, and 2 representatives from Academic Advising.

REPORTING:

The Scholastic Review Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


STATUS OF WOMEN COMMITTEE

CHARGE & RESPONSIBILITIES

The Status of Women Committee shall be primarily concerned with women members of the University community. The responsibilities of the committee shall include the following: 1) To act in an advisory capacity in developing affirmative action programs to the University administration, faculty, and students; 2) To provide opportunities for women to explore a variety of potential careers that may not be defined by traditional roles; 3) To identify barriers which may block job opportunities and career development of women, and to stimulate career development programs for women; 4) To encourage more women to take part in the administration of the University, and to encourage greater faculty and administrative efforts to assure that access to participation in University governance is accorded women; and, 5) To review and consider other woman‚s issues as appropriate. 

MEMBERSHIP

Membership of the Status of Women Committee is not fixed and shall include members from both sexes and from the classified, faculty, and student constituencies.Membership traditionally consists of 5-6 faculty, 3 classified staff, 3 students, plus the Director of Affirmative Action (ex officio).

REPORTING:

The Status of Women Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


STUDENT CONDUCT COMMITTEE

CHARGE & RESPONSIBILITIES:

The Student Conduct Committee, as designated in OAR 571-21-019, shall be responsible for administering the Student Conduct Code and Student Conduct program as follows: (1) The Student Conduct Committee shall be responsible for formulating or approving, prior to implementation, regulations and enforcement procedures pertaining to student disciplinary matters at the University of Oregon, and recommending to the faculty policy or administrative changes in any aspect of the Student Conduct Program; and (2)With the consent of the President of the University, the Student Conduct Committee may sub-delegate jurisdiction to handle violations of the Student Conduct Code or other University regulations to University officials, committees, or minor tribunals.The Student Conduct Committee is staffed by the office of the Student Conduct Coordinator.

MEMBERSHIP:

Membership of the Student Conduct Committee is fixed by OAR regulations and consists of4 faculty, 4 students, Director of Residence Life or designee (ex officio, non-voting), Director of Student Judicial Affairs (ex officio, non-voting), Secretary (ex officio, non-voting).

REPORTING:

The Student Conduct Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


STUDENT CONDUCT HEARINGS BOARD

CHARGE & RESPONSIBILITIES:

The Student Conduct Hearing Board, as designated in OAR 571-21-0055, shall be responsible for adjudicating on student conduct cases referred to the Board. The Board shall specifically: (1) Convene a formal hearings panel of two (2) faculty and three (3) students drawn from the Board to hear the case; (2) Listen to evidence; (3) Decide if the Student Conduct Code has been violated; and, (4) Determine which, if any, sanctions to impose, ranging from a warning to expulsion from the University. Training and consultation are provided by the University Legal Counsel and director of Student Judicial Programs. 

MEMBERSHIP:

Membership of the Hearings Board is fixed by OAR statute and consists of a pool of 8 faculty and 10 students.

REPORTING:

The Student Conduct Hearings Board shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


STUDENT-FACULTY COMMITTEE ON GRIEVANCES 

CHARGE & RESPONSIBILITIES:

The responsibilities of the Student-Faculty Committee on Grievances shall, as designated by OAR 571-03-006, be to: (1) Make itself readily accessible to all members of the University community, and determine in each case whether a particular grievance falls within its jurisdiction; (2) Receive complaints or grievances against faculty, either officers of instruction or officers of administration, arising out of their responsibilities as officers of the institution; (3) Investigate and review these complaints or grievances in an informal manner, affording full opportunity to the concerned faculty member to be heard; (4) Attempt to resolve differences or adjust grievances in an amicable fashion consistent with the understanding of the parties and the best interests of the University; and, (5) Issue such findings and recommendations (furnishing copies to the persons concerned) to either the President (if the grievance was initiated by a faculty member) or the appropriate Vice President (if the grievance was initiated by a student) as appear appropriate under the circumstances. The complete operating procedures for the committee are described in OAR 571-03-006.

MEMBERSHIP:

The membership of the Student-Faculty Committee on Grievances is fixed by OAR Statute (OAR 571-03-006 (1)) and shall be composed of an equal number of students and faculty. Suggested membership is 3 faculty and 3 students.

REPORTING:

The Student-Faculty Committee on Grievances shall report to the Administration and to the University Senate. At a minimum the report to the University Senate shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


SUMMER RESEARCH AWARDS 

CHARGE & RESPONSIBILITIES:

The Summer Research Awards Committee shall be responsible for reviewing applications forthe Summer Research Awards, awards administered through the Office of Research and Faculty Development, and to present recommendations to the Vice Provost for Research and Graduate Education. The committee shall also address a research-specific issue and report back to the University Senate on an as needed basis.The Office of Research and Faculty Development provides the staffing for this committee.

MEMBERSHIP:

Membership of the Summer Research Awards Committee is not fixed and traditionally consists of the Vice Provost for Research or designee, 8-10 research-active faculty, broadly representative of the faculty, who are themselves eligible to receive the award; plus a representative from the Research & Faculty Development Office (ex officio, non-voting).

REPORTING:

The Summer Research Awards Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


TENURE REDUCTION, RETIREMENT, & EMERITI 

CHARGE & RESPONSIBILITIES:

The Tenure Reduction, Retirement and Emeriti Committee shall advise the University faculty and the Administration on matters of policy and practice concerning all aspects of tenure reduction programs, conditions of retirement, and rights of the emeriti.

MEMBERSHIP:

Membership of the Tenure Reduction, Retirement and Emeriti Committee is fixed and consists of 3 faculty, at least one of which must be an emeritus/emerita professor, and at least one faculty member who has signed up for the tenure reduction program, plus the University Benefits Officer (ex officio, non-voting) and the Vice Provost for Academic Personnel (ex officio, non-voting). 

REPORTING:

The Tenure Reduction, Retirement and Emeriti Committee shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


UNDERGRADUATE COUNCIL

CHARGE & RESPONSIBILITIES:

The Undergraduate Council shall be responsible for reviewing, evaluating and enhancing the quality of the University‚s academic program.The Council‚s charge includes: 1) Review and promote the objectives and purposes of undergraduate education and assure that all policies and procedures, curricula, personnel and teaching decisions that affect undergraduate education are consistent and defensible with the institution‚s undergraduate education mission as defined in the University‚s Mission Statement and Statement of Philosophy, Undergraduate Education; 2) Participate, on behalf of the University faculty, in planning the development and improvement of the undergraduate instructional program of the institution, in consultation with the University President, officers of administration and with relevant department heads and program directors; 3) Monitor and respond to general academic policies, especially those which have and interactive impact on undergraduate programs across the University; 4) Identify, develop and advocate new and revised baccalaureate degree policies as appropriate; 5) Establish criteria and outcomes to determine the success of the overall undergraduate program and review the program and its various components in light of these criteria and outcomes; and, 6) Monitor the academic coherence, quality, and standards of the undergraduate academic program to assure that the quality and rigor of instruction and evaluation are consistent across the curriculum.

MEMBERSHIP:

Membership of the Undergraduate Council is fixed and consists of the following: 10 elected faculty representing the School of Architecture and Allied Arts (1), College of Business (1), College of Education (1), School of Journalism and Communication (1), School of Music (1) and the College of Arts and Sciences (5 total, no 2 from the same department; 1 each from Humanities, Social Sciences and Natural Sciences and 2 at-large representatives); Chair of the Committee on Courses; Chair of the Academic Requirements Committee; Chair of the Scholastic Review Committee; Chair of the CAS Curriculum Committee; 4 students (no more than 2 from the same school or college);Registrar (ex officio, non-voting); representative from the Office of Academic Affairs (ex officio, non-voting); representative from the Office of Academic advising (ex officio, non-voting); representative from the Library (ex officio, non-voting). All elected members shall serve staggered, 3-year terms, except for students, who shall serve 1-year terms.

REPORTING:

The Undergraduate Council shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


UNIVERSITY APPEALS BOARD

CHARGE & RESPONSIBILITIES:

The University Appeals Board shall be, as designated in OAR 571-21-070,the final appeals body within the Student Conduct Program. As set forth in OAR 571-21-055(4), this Board shall be responsible for reviewing substantive or procedural appeals from the decisions of the Student Conduct Hearings Board.Whereas the Student Conduct Committee oversees the entire Student Conduct Program structure, the University Appeals Board is part of the adjudication process for complaints made against students. The University Appeals Board does not hear live testimony; rather, it evaluates records and reviews arguments of a case in previous tribunals. Appeals are allowed only in limited circumstances.

MEMBERSHIP:

Membership of the University Appeals Board is fixed by OAR Statute (OAR 571-21-070(2)). It consists of 3 faculty and 3 students. Members may be reappointed, but no member may serve more than two consecutive terms.

REPORTING:

The University Appeals Board shall report to the University Senate. At a minimum this report shall be in the form of an annual written report submitted by the Committee Chair to the Secretary of the University Senate no later than the final University Senate meeting in May. The committee shall also make additional written or oral reports to the Senate as necessary.


Appendix A: List of University Standing Committees (as stated in US9900-15b approved by the University Senate in May 2000)

1.Academic Requirements

2.Campus Planning

3.Child Care & Family Support

4.Committee on Courses

5.Distinguished Service Award and Honorary Degrees

6.Distinguished Teaching Awards

7.Environmental Issues

8.Faculty Advisory Council

9.Faculty Personnel

10. Foreign Studies Programs

11. Lesbian, Gay, Bisexual & Transgender Concerns

12. Graduate Council 

13. Intercollegiate Athletics

14. International Affairs Advisory Council

15. Johnson Memorial Award

16. Library

17. ROTC Advisory

18. Scholarships

19. Scholastic Review

20. Status of Women

21. Student Conduct

22. Student Conduct Hearings Board

23. Student-Faculty Committee on Grievances

24. Summer Research Awards

25. Tenure Reduction, Retirement & Emeriti

26. Undergraduate Council

27. University Appeals Board


This was amended at the 12 May 2004 meeting of the Senate to add Classified Staff to both the Library Committee and the Inter-collegiate Athletic Committee. See the minutes of that meeting for details concerning implementation and also US03/04-11 and US03/04-12.
  • Reference is made to US07/08-3 which abolishes the International Affairs Committee, abolishes the Status of Women Committee, changes the names of the Student Conduct Committee, the Student Hearings Panel, and the NTTIF committee, and which changes the charge of the environmental issues committee.
    Minor editorial changes made 5 March 2007. For example "a grievances" changed to "a grievance" and "Vice Provost for Academic Affairs" replaces "Vice Provost for Academic Personnel" to reflect current usage.
    Web page spun on 5 December 2007 by Peter B Gilkey 202 Deady Hall, Department of Mathematics at the University of Oregon, Eugene OR 97403-1222, U.S.A. Phone 1-541-346-4717 Email:peter.gilkey.cc.67@aya.yale.edu of Deady Spider Enterprises