UNIVERSITY OF OREGON

CLASSIFIED POSITION DESCRIPTION

( ) New ( ) Revised (X) Annual Update

 EMPLOYEE/OHR EFFECTIVE DATE: 02/03/04

SECTION 1. POSITION INFORMATION

a. Class Title: Maintenance Laborer Coordinator
b. Class No.: C4118
c. Effective Date: 02/15/99
d. Position No.: B98812
e. Working Title: Housing Recycling Coordinator
f. Work Unit: Facilities Services
g. Employee Name:
___________________________________________________________________________________________________
h. Position: (X) Permanent ( ) Seasonal ( ) Limited Duration ( ) Academic Year (X) Full Time ( ) Part Time ( ) Intermittent ( ) Job Share

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i. FLSA: ( ) Exempt (X) NonExempt j. Eligible for Overtime: (X) Yes ( ) No

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SECTION 2. PROGRAM/POSITION INFORMATION

a. Describe the program in which this job exists. Include program purpose, who's affected, size, and scope. Include relationship to agency mission.

The mission of the University of Oregon Campus Recycling Program is to provide excellence in waste reduction and recycling service, and education to the entire University community while attaining reduction, reuse, and recycling goals mandated by the State of Oregon. Not only does the program provide this service, it functions to serve as a place where students can be involved in leadership roles. The program is a cooperative venture among Facilities Services, ASUO, University Housing and University Administration. The program includes assisting other institutions in establishing waste reduction programs.

The program operates directly under Facilities Services, which serves to support a quality University experience through effective and timely maintenance, repair, improvement, renovation, and cleaning of campus buildings. Facilities Services provides service to the entire campus community.

b. Describe the purpose of this position, and how it functions within this program, by completing this statement:

The purpose of this job/position is to coordinate/administer the Housing Recycling Program, and coordinate student staff in performing collection/education functions. The incumbent must collect records, perform research, provide technical information and industry/government networking for program and customers. The incumbent must create monthly and yearly comprehensive reports for all Housing Recycling activities to submit to the Campus Recycling Program Manager for legislative compliance and program monitoring.

 

SECTION 3. DESCRIPTION OF DUTIES
List major duties. Note percentage of time duties are performed.
If this is an existing position,
mark "N" for new duties or "R" for revised duties. * Denotes Essential Functions.

 % of
Time 
N/R
DUTIES
50 *

Administer all Housing area operations (including scheduling multi-material collections, preparing materials/ delivering to market, maintaining site area maps, designating sites, determining routes, coordinating special projects recycling) to ensure compliance with laws, contracts, OSHA regulations, fire code, facilities work rules and University policies.

Coordinate/supervise/train/schedule all program staff on Housing Recycling (Residence Halls, Housing Kitchen areas, all Family Housing areas) operations/policies/procedures to ensure operations are met and in compliance.

Create training methods and materials for Housing and Program staff in Housing areas to ensure efficacy and program compliance with laws.

In conjunction with Student Recycling Coordinator, maintain Student Recycling/Housing Program vehicles, including ensuring safe equipment and operators.

Cross-train as Student Recycling Coordinator, and regularly cover position to ensure the program operation hours are adequately maintained.

Assist in other program operations as needed.

Fill-in for absent employees (students and/or Coordinators/Program Manager) as needed.
   

PROGRAM ADMINISTRATION
35 *

Ensure compliance with Housing portion of ASUO Program Agreement, including overseeing Housing fee budget expenditures and representing the Housing interest in the Recycling Program.

Report monthly, or as needed, to Housing Director or designee on all Housing Recycling issues.

Serve as Program Safety Trainer. Responsible for: researching safety topics for monthly safety meetings with all program staff; creating safety training presentations, methods, materials and troubleshooting program safety issues as needed

Work in conjunction with Housing committees (i.e., Residence Hall Association) on waste reduction projects/programs (in-room bins, lunch bags, mugs, educational events/programs).

Serve as Housing ex-officio on Issues Committee and other committees as needed (i.e., Facilities STEP Team). Housing Representative on ASUO Student/Faculty Advisory Board.

Program liaison to campus community and program staff on Housing Recycling issues.

Establish goals and projects to develop more efficient systems to increase recycling, reduce waste and promote safety in Housing Recycling areas.

In conjunction with manager and other coordinators, create/revise/recommend program policies/procedures/ goals, projects/ expansion.

   

PROGRAM ADMINISTRATION, Continued
Utilizing advanced computer systems, create Housing and program tracking methods for: Housing waste stream, Housing equipment inventory, program timecards (analyze labor distribution/economics of program labor), material tally sheets/record for analyzing waste stream in Student and Housing Recycling collections.

Create and maintain all Housing site/equipment inventory maps.

10 *

EDUCATION
Create program educational signs, brochures, posters, literature using advanced computer programs such as pagemaker and excel to ensure consistency in program promotional materials and signage.

Innovate and provide presentations to Housing staff (such as kitchen workers, custodians) and Residence Hall/Family Housing residents to promote program efforts.

Create quarterly newsletter to all Housing and Student Recycling area users to encourage waste reduction and recycling in these areas.

05 * CUSTOMER SERVICE
Respond to customer requests for service, on-call pick-ups, information, and to troubleshoot operations by coordinating service and networking with users.

SECTION 4. WORKING CONDITIONS

Describe work environment (e.g., office, industrial, outdoors, etc.).

This position operates primarily in an office setting with occasional work in an industrial warehouse setting, and "in the field." In the industrial and field settings, temperatures, lighting, noise level, air quality, etc., will vary. Employee will perform duties within department and/or OR-OSHA guidelines and training stipulations.

SECTION 5. GUIDELINES

a. List any established guidelines used to do this job, such as state or federal laws or regulations, policies, manuals or desk procedures.

ASUO agreement on the establishment of the Campus Recycling Program, OUS, OSHA, and State of Oregon/Federal/County laws, regulations, policies and procedures. OPEU contract and student hiring policies and Procedures. Meet fire code regulations, OSHA standards, goals of Senate Bill 66, stay current on market specifications of re-sale of materials, respond to mandated state/county policies on resource recovery, waste reduction, purchasing.

b. How are these guidelines used to perform the job?
Guidelines serve to establish program goals and procedures necessary to comply with regulations (State/County) and policies (University), and determine priority of projects and how to perform the job effectively and efficiently.

SECTION 6. WORK CONTACTS

With whom outside of co-workers in this work unit must this position regularly come in contact?

Who Contacted How Purpose How Often?
Campus Committees (E Issues Earthweek, etc.) Phone, mail, in person Represent Housing Recycling Issues As Needed
UO Faculty, staff, Students, University Housing Phone, mail, in person Educate/Promote/Problem Resolution/technical info/networking Daily
Student/Faculty Advisory Board Phone, mail, in person Represent Housing Recycling interest in CRP Quarterly, as needed
Industry Representatives Phone, mail, in person Consult, research, find reusables for program, technical info As needed
Media/Community Phone, mail, in person Education/Promote/PR As needed
Other Professionals (Ex/College Coordinators, State Agencies) Phone, mail, in person Networking/Technical Info Inquiry Response/Investigation As needed

SECTION 7. JOB RELATED DECISION MAKING
Describe the kinds of decisions likely to be made by this position. Indicate effect of these decisions where possible.

Independent daily decisions involving Housing Recycling activities: operations, produce/distribute educational materials, establish new collection points, systems decisions, troubleshoot, daily student recycling employee decisions. Review and respond to customer inquiries and requests for program action, technical information. Contact Campus Managers regarding recycling projects. Contact vendors for market updates, changes in operations, markets.

SECTION 8. REVIEW OF WORK
Who reviews the work of this position? How? How often? Purpose of the review?

Position is supervised by Karyn Kaplan, Campus Recycling Program Manager. Work reviewed through regular contact. Purpose of review is to evaluate work performance, monitor program effectiveness/efficiency, ensure legislative/program compliance, and for program development issues. Regular monthly meetings for above review with Campus Recycling Program Manager.

SECTION 9. ADDITIONAL JOB RELATED INFORMATION
Any other comments that would add to an understanding of this position:

Travel to evaluate program operations and improvement to recovery facilities (i.e., Transfer Station, Recycling Program Warehouse). Travel to review technology, attend/give presentations, seminars, classes and professional meetings on and off campus. Mechanical equipment operation as needed.

SPECIAL REQUIREMENTS:
List any special mandatory recruiting requirements for this position:

Must have knowledge of recycling systems, markets and operations. Must have strong interpersonal skills sufficient to provide excellent customer service, and productively solve problems individually or in a team setting. Must have leadership skills sufficient to coordinate a student crew. Must possess/demonstrate sufficient computer skills (e.g. generate spreadsheets, statistical analysis, graphs/charts, write memos/correspond) and good oral/written communication skills, including creating/giving public presentations. Must have experience innovating creative educational materials. Must have current Oregon driver's license, a good driving record, ability to drive large vehicles and pass the forklift and van training classes. Must be able to lift/move 50 pounds.

BUDGET AUTHORITY:
If this position has authority to commit agency operating money, indicate in what area, how much (biennially) and type of funds:
Authorized to expend up to and including $99 without supervisor approval.

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SECTION 10. ORGANIZATIONAL CHART

Attach a current organizational chart.

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______________________________________________
Employee Signature                               Date          

______________________________________________ 
Supervisor Signature                               Date

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Appointing Authority Signature               Date

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