by Jiannbin Lee Shiao
Welcome to the AAAS Email Network!
This document gives an orientation to the Networkís mailing lists, their use, and policies.
This is Required Reading for all Network members. Please read this userís guide carefully and keep it for future reference. Given its length, you may want to print it out before reading it.
Membership in the Network is open to all interested and knowledgeable
parties. "Knowledgeable" means that you understand (1) the mission of the
AAAS and its Network community as well as (2) the Networkís technical procedures
(subscribing, going on vacation, changing your address, etc...). If you
are an internet novice, donít worry; our threshold for "knowledgeability"
is simply that you have read this Guide and have attempted to follow its
content in good faith. This policy is intended to screen out persons who
have only a random interest in "any Asian list" and/or who do not have
the time to be responsible members.
What is the Network and its relationship with Asian American Studies?
The "AAAS Email Network" is the unofficial mailing list community of the Association for Asian American Studies, a national academic, professional, and activist organization. For more information on the actual Association, whose membership is more extensive than the Networkís, contact them at:
Association for Asian American Studies
420 Rockefeller Hall
Ithaca, New York 14853-2501
Being a member of a mailing list enables you to easily share the same mail with everyone else on the list. You send your email messages to one common email address,and they are then distributed (or "broadcasted") to all subscribers of that mailing list. This makes it possible to distribute news and to participate in discussions. The interactive nature of this medium can make things quite lively, fun, and a learning experience. In addition, unlike a Usenet newsgroup which also shares messages, membership is regulated to ensure the absence of flame wars and raise the average relevance of any given post for all members.
Currently, the Network is comprised of only two mailing lists:
Majordomo is a fully automated program like the broadly used Listserv program. The lists' subscription configuration is "Open + Confirm", meaning that subscription requires confirmation from the address to be subscribed; unsubscription on the other hand does not require confirmation. In the past, the list was "Closed", meaning that subscription requires approval from the Network Coordinator. This feature allowed the Coordinator to unsubscribe repeatedly insulting, offensive, or otherwise inappropriate subscribers. Because thankfully, the only "offense" that has prompted action as yet has been malfunctions in membersí domain systems, i.e. acts of god, not uncivil behavior, the list was changed to "Open + Confirm".
Phe posting rights to the list have been restricted to the subscribers
since June 18, 1998. Posts from non-subscribers will be posted by the list
administrator on his judgement and convenience.
Participation on the AAAS mailing lists is open to members and prospective members of the Association for Asian American Studies. In the future, electronic and actual memberships may be periodically cross-checked. If this practice is instituted, and you have not joined or renewed your AAAS membership, you will be removed from the lists. At this time, we are simply encouraging new members to join AAAS if they have not yet done so.
When your request for membership is approved, a standard confirmation will be sent back to you. Please do not send email to the above list addresses until you receive confirmation.
IN ORDER TO SUBSCRIBEto the AAAS Email Network, simply send an email with the following command in the body of the message with no other text:
subscribe AAASCommunity <your_full_email_address>
to the Majordomo address: firstname.lastname@example.org.
Membership requests should only be sent to the majordomo server address above, not to the list addresses. E.g., if your email address is "email@example.com", then you would send:
subscribe aaascommunity firstname.lastname@example.org
to the email@example.com address.
IN ORDER TO CANCEL YOUR SUBSCRIPTION, send the command "unsubscribe <listname> <your full email address>" to the majordomo address, e.g.:
unsubscribe aaascommunity firstname.lastname@example.org
Unsubscription is completely automated as long as (1) you send your command from the same email account which you subscribed to the Network and (2) you unsubscribe the exact same email address.
When you go on vacation or plan to be away from your email for any substantial period, please unsubscribe yourself from the list and resubscribe upon your return.
IN ORDER TO CHANGE YOUR ADDRESS in any of the AAAS mailing lists, send a single email combining both subscribe and unsubscribe commands to the majordomo address, i.e.
unsubscribe aaasposts email@example.com
subscribe aaasposts firstname.lastname@example.org
For documentation on more Majordomo commands, send the command "help" to the majordomo address and/or point your web browser to:
and for even more information on how to set up lists on your own, point your web browser to:
Using the AAAS Lists
Archives of Past Postings
AAAS Officers and Board of Directors:
General inquiries email@example.com
AAAS National Office:
Anita Affeldt firstname.lastname@example.org
AAAS Email Network Coordinator:
Jiannbin "J" Lee Shiao email@example.com
(Until further notice, you can expect me to handle Network business and respond to email inquiries once a week.)
Why I May Unsubscribe Your Address
If your account breaks down and begins returning Network mail repeatedly, I will unsubscribe your address and email you a notice to that effect. If you have any concerns regarding whether your account has been unsubscribed, please feel free to email the Coordinator at the owner address above. You can also use the "who" command on the majordomo address to confirm whether you are still subscribed to the list, i.e. "who aaascommunity". Send "help" to the majordomo address for a description of this command and other commands.
When the mailing list is very busy, fellow members may need to decide whether to delete your message or save it for reading in less harried times. Clear subject headings are very helpful. If you are a master of the "brain dump" (long messages), it helps to be very clear in your subject line about the topic you are exploring.
Please Use a "Smile"
Often sarcastic comments and humor donít transfer very well in writing, especially on the computer screen. This is extremely important to remember. People might be offended or take you more seriously than you intended. To smooth out human interaction s via e-mail, it helps to use a smile. A smile via e-mail looks like this :-) or :) if you turn your head sideways to the left. You will no doubt encounter many more of these "emoticons" in your Internet explorations.
Watch Your Terminology
People on the mailing list, may not always understand your terminology (even within your discipline, institution, and level of schooling). Expect requests for clarifications. Help to build our communityís capacity to communicate. There is no reason to be ashamed to respond with, "I donít know how," because someone else might be able to help you out. You may also try to innovate an explanation on the spot. Remember that interdisciplinary studies -by definition- create possibilities for new knowledge.
Courtesy, Credits, and Copyrights
Much of what goes on over the network is based on a sense of "trust", and we assume that most people are moral and ethical. If you re-post a work written by another person, please ask for their permission first --- just out of courtesy (or at least state the author and source). If you personally write a creative work (story, poem, essay) that you want to explicitly copyright, just put
"Copyright © 1997 by YourName"
after the work. Otherwise people might assume that it is public domain. There is no need for paranoia, but if you are extremely afraid of a copyright violation, then please do noít post it to the mailing list. When posting to the mailing list, members should assume that any writing will be shared with everyone else on the list--- in other words, itís "public".
Learn About Your Computer
To get maximum enjoyment from using e-mail, it helps to learn about your computer and itís e-mail system. Learn how to correct mistakes and edit your messages. Learn how to read, send, copy, print, forward, and delete messages and files. Learn how to excerpt other peopleís messages when you respond to them.
Suggestions for me?
If you have any suggestions or ideas on how this mailing list can be improved, please donít hesitate to write. All suggestions, ideas, complaints, or concerns should be directed to the following email address: firstname.lastname@example.org.
We hope you will gain something by being a member of the Network! :-)
Appendix: A Brief History of the AAAS Email Network and AAGPSO
The AAAS Email Network owes its philosophical formation to the trail
blazing done by the AAGPSO Email Network for Asian American graduate and
professional students, itself an outgrowth of an Ohio State University
organization by the same name. Many AAGPSO mailing list members (who were
also AAAS members) met at the 11th Annual AAAS conference in Ann Arbor,
Michigan, in April of 1994. There, they confirmed their commitment to establishing
an electronic community for Asian Americanists. The original User Guides
were in fact modeled on Wataru Ebihara's User Guide for AAGPSO. The
first home of the Network lists was the University of California at Berkeley.
Copyright © 1994 by AAAS.
Please contact AAAS or the author for permission before modifying or reproducing this document.
AAAS has permission from AAGPSO to use modified portions of "The AAGPSO Electronic Mail Distribution List: A Userís Guide" (1992) by Wataru Ebihara, within this document, as long as it is used within the Asian American community for a non-commercial purpose without charge.
Version 1.0 first distribution via e-mail: June 5, 1994.
Version 2.0 first distributed via e-mail: November 4, 1994.
Version 3.0 first distributed via e-mail: August 12, 1996.
Version 3.1 first distributed via e-mail: March 21, 1997.
Version 4.0 first distributed via e-mail: June 21, 1997
Version 5.0 first distributed via e-mail: June 17, 1998
Version 6.0 made web accessible: September 29, 1998.
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