Creating Policy Workshop–
Getting The Ball Rolling

Format for Policy Exercises: 1 hour, 45 minutes

Ten minutes	1. Review of format for the session (1 minute) Divide into small groups Groups read scenarios silently Groups discuss and try to answer questions Large group discusses answers to each question 2. General questions (5 minutes) 3. Divide into subgroups not exceeding 6 - 8 persons in each group (1 minute).
Thirty minutes	4. Read the first exercise and its questions to yourself, and review quietly when finished, to allow others to read undisturbed (3 minutes) 5. Discuss the answers to questions in small groups (20 minutes) 6. Small group discussion ends. Selected group gives its answer to the first question; discuss (2 minutes) 7. A different group gives its answer to the second question; discuss (2 minutes) 8. Repeat for each question (2 minutes per question)
Thirty minutes	9. Repeat # 4 – 8 for second exercise
Thirty minutes	10. Repeat # 5 – 9 for third exercise (time permitting)

Resources: Selected policy documents from

· Cornell University
http://www.research.cornell.edu/CRF/Policies/Copyright.html

· University of Virginia
http://www.virginia.edu/~polproc/pol/xve1.html

· Louisiana State University
http://appl003.ocs.lsu.edu/ups.nsf/1b66ec04024d2a19862564c20056e1cb/0bd2fe3228053f6386256adb0055ab61?OpenDocument

· University of North Carolina
http://www.northcarolina.edu/docs/aa/research/copyright/BOG_copyright_policy.pdf

· University of Chicago
http://www.uchicago.edu/docs/policies/provostoffice/intprop.html

· University of Oregon
http://darkwing.uoregon.edu/~techtran/

Exercises

Exercise 1: Getting to the point.

You have 20 minutes to find the key ownership and use provisions of these four polices: Cornell, University of Virginia, Louisiana State University, and the University of North Carolina (CH). Summarize these key provisions for each policy as follows:

1. Who owns what kinds of faculty-authored copyrightable works?

2. What are the circumstances under which the ownership provisions you identified in question 1 come into play (ie, when does university own what and when does faculty member own what)?

3. Who has some right to use a work that the other owns (ie, does university have a right to use a work a faculty member owns and vice-versa)?

4. Describe the rights to use you identified in question 3 (ie, what does the university have a right to do with a faculty-owned work, and vice-versa?).

Exercise 2: What’s wrong with this picture?

Your institutional policy is the University of Chicago policy. You have 20 minutes to figure out its key provisions (just as you did in exercise 1), make up some likely examples of problems that this policy might cause, find examples from the other policies we reviewed in exercise 1 that illustrate ways to improve the University of Chicago policy, and figure out who on your campus would be good prospects for arming with this information.

1. What does the University of Chicago policy say about who owns what, under what circumstances and who has what rights to use works that they don’t own (same questions we addressed in exercise 1)?

2. What could be the effect of this policy on campus?

3. Identify paragraphs in the other policies that show ways you could improve the University of Chicago policy.

4. Who would you take this information to on your campus if you wanted to start a process for changing this policy?

Exercise 3: And what’s wrong with this picture?

Your institutional policy is the University of Oregon policy. You have 20 minutes to figure out its key provisions (same as for exercise 1), make up some likely examples of problems that this policy might cause, find examples from the other policies we reviewed in exercise 1 that illustrate ways to improve the University of Oregon policy, and figure out who on your campus would be good prospects for arming with this information.

1. What does the University of Oregon policy say about who owns what, under what circumstances and who has what rights to use works that they don’t own (same questions as we addressed in exercise 1)?