Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

Statewide Student Data System

 

More

Better

Faster

Ö

Ö

Ö

 

Description:  A student-centered K-16 data system to help identify and support adequacy of student academic preparation.

 

Benefits:

Number of Beneficiaries:

·      All Oregon high school students and over 4,000 community college transfer students.

Notes:

Cost: $ (XXX, K-12, YYY CCWD, ZZZ OUS)

Staffing: Project Manager for two years (1.0) FTE.

 


 

Student Data System Activity Calendar

 

FY 2003-04

 

  1. EDI (college to college student data transfer system): currently in 3 community colleges and 3 OUS campuses—No Cost.
  2. Prototype development of integrated data system involving OUS, community colleges and high schools, projected completion June 2004—No cost (OUS federal grant).
  3. Continued implementation at individual campuses of student self-advising and graduation completion tool (DARS, CAS, and CAPP) —No cost.
  4. Conduct TESA (K-12 on-line assessment tool) content review and comparison to current placement instruments for possible use in college course placement for current high school seniors and adults returning to college—No cost.
  5. Continue infrastructure support and staffing for a joint K-16 integrated data system—Low Cost

 

 

FY 2004-05

 

  1. Add EDI to remaining community colleges and OUS campuses—Low cost.
  2. Scale-up K-16 data system to a statewide service—High cost.
    1. Secure federal and private foundation support.
    2. Create one-year post-secondary IT support team to assist all community colleges and OUS schools.
  3. Expand student self-advising and graduation completion tool to OUS campuses and community colleges lacking such systems—High cost.
  4. Expand TESA to meet college placement needs—Low to High cost.

 

FY 2005-06

 

  1. Fully implement and support EDI—Very low cost
  2. Continue training of school and campus personnel regarding use of K-16 data system—Low cost.
  3. Complete expansion of student self-advising and graduation completion tool—High cost.
  4. Validate performance of expansion of TESA for college placement—Low cost.

 

Beyond 2005-06

 

  1. Maintain software for K-16 data system—No cost.
  2. Transition software and hardware management to become part of the on-going organizational cost structures.

 

Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.

 

 


 

Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

Dual Enrollment Framework

 

More

Better

Faster

Ö

Ö

Ö

 

Description:  Set of agreement requirements that ensure dual enrollment agreements between OUS campuses and community colleges have the necessary components to ensure that they remain student-centered and successful pathways to college completion.

Benefits: 

Number of Beneficiaries:

·      Upwards of 5,000 students annually. Over 4,000 students transfer to OUS from an Oregon community college annually.  Additionally, a growing number of students are participating in the dual admission programs.  These students are not part of the 4,000 plus annual transfer students. 

Notes:

·      There are currently 26 formal agreements between OUS and Oregon community colleges.  The agreements are unique to the partnership and may lack some of the essential set of requirements.

·      The Joint Boards Articulation Commission (community college, OUS campus, Community College Workforce Development, and OUS Chancellors Office representatives) will identify the essential elements of dual enrollment agreements.

·      Elements that may be include articulation of courses leading to a complete articulation table, electronic data sharing protocols and support, advanced notification and/or consultation regarding changes in curriculum, financial aid consortium agreement that is approved by U.S. Department of Education, and student advising and support levels for transfer students.

·      An agreement is not required for every school since some schools have little or no student transfers between them.

·      Efficient timing of data transfer is critical for financial aid processing.

Cost: 

1.     JBAC is an existing work group and can produce the framework at no additional cost.  Development of data sharing system is contained in the “Statewide Student Data System” expenses.

2.     Project Coordination including research, identification of successful models in other states and facilitation of process. for one year—.33 FTE.  Logistics and staff support .33 FTE


Dual Enrollment Framework Activity Calendar

 

FY 2003-04

 

  1. Complete inventory of current Dual Enrollment agreements—No cost.
  2. JBAC review most recent community college and OUS dual enrollment agreement and extract best practices framework for endorsement in May—No cost.
  3. Adopt framework as developed by JBAC—No cost.
    1. Completed March, 2004.

 

FY 2004-05

 

  1. Expand number of dual enrollment agreements to include all community colleges—Low cost (technology and articulation).
  2. Revise existing agreements to comply with new framework—Low cost (technology and articulation).
  3. Continue JBAC review and study of benefit of the framework to student success—No cost.
  4. Statewide financial aid consortium agreement signed to facilitate more effective processing of financial aid awards.

 

Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.

 

Relevant Data:

 

Current Oregon Dual Enrollment Agreements, March 2004

 

EOU

OIT

OSU

PSU

SOU

UO

WOU

Blue Mountain

Ö

 

 

Ö

 

 

 

Central Oregon

 

 

Ö

 

 

 

 

Chemeketa

 

 

Ö

 

 

 

 

Clackamas

 

 

 

Ö

 

 

 

Clatsop

 

 

 

 

 

 

 

Columbia Gorge

 

Ö

 

 

 

 

 

Klamath

 

Ö

Ö

Ö

 

 

 

Lane

 

 

 

 

 

Ö

 

Linn Benton

 

 

Ö

 

 

 

 

Mt. Hood

Ö

 

 

Ö

 

 

 

Oregon Coast

 

 

 

 

 

 

 

Portland

 

Ö

Ö

Ö

 

 

 

Rogue

 

 

 

 

Ö

 

 

Southwestern

 

 

Ö

 

 

 

 

Tillamook Bay

 

Ö

Ö

Ö

 

 

 

Treasure Valley

Ö

 

 

 

 

 

 

Umpqua

 

 

 

 

 

 

 

Source: Community College Workforce Development


Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

High School Accelerated Curriculum Menu

 

More

Better

Faster

Ö

Ö

Ö

Description:  Creation of a variety of curricular options that results in students from every Oregon public high school having the opportunity to enroll in an accelerated academic courses that could result in the earning of college credits before college matriculation.

Benefits:

·      Greater academic preparation of high school students for college.

·      Increased college retention and graduation rates as a result of increased preparation.

·      Faster time to degree due to the earning of college credits and higher level of preparation.

·      Reduced student debt resulting from faster time to degree.

·      More students enrolling in college because of greater visibility and frequency of students in the high school succeeding in college-level courses.

Number of beneficiaries:

Notes:

Cost: Low to Moderate.  Staffing—Project Manager (1.0 FTE) logistics and staff support (.33 FTE) for two years.
 

High School Accelerated Curriculum Menu Activity Calendar

 

FY 2003-04

 

  1. Conduct statewide inventory of accelerated learning opportunities—No cost (completed March).
  2. Continue implementation of ODE federal grant to increase the number of low-income students who take AP or IB courses—No cost.
  3. Conduct statewide roundtable with key policy makers to increase the opportunities for students to take accelerated courses—No cost (WICHE funding secured).
  4. Train additional qualified high school teachers to offer community college courses—Low cost.
  5. Identify other funding sources to support Middle College and Early Options—No cost.

 

FY 2004-05

 

  1. Increase the number of student successfully completing an accelerated course—Low cost.
  2. Expand and develop prototype Middle Colleges—Low cost.
    1. Maximize opportunity offered by ODE and CCWD to promote Middle Colleges—No cost.
  3. Prototype Early Options in small number of locations—Low cost.
  4. Add on-line courses for AP and Community College Now instruction to increase statewide access—Low cost.
  5. Link to developing ESD consortium and community college on-line delivery—No cost.

 

FY 2005-06

 

  1. Review progress and success rates of prototypes—No cost.
  2. Plan expansion of Middle Colleges and Early Options—No cost

 

 

 

 Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.

 

 

Relevant Data:

 

Summary of inventory


 

Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

On-Line Education

 

More

Better

Faster

Ö

Ö

Ö

 

 

Description: Use of the Internet and other modes of transmission to provide students in all parts of the state with access to college and high school level courses.

 

Benefits:

·       Greater access to academic courses for students.

·       Better flexibility to students to take a broader range of courses to better fit the students schedule.

·       Faster time to degree.

·       Reduction in log-jam course offerings.

·       Greater academic preparation of students for college.

 

Number of Beneficiaries:

 

Notes:

 

Cost: 


Online Education Activity Calendar

 

FY 2003-04

 

  1. Conduct audit of course offerings and cost to offer addition sections by examining ONE Web site, CC study, and OUS study—No cost.
  2. Conduct statewide inventory of technology capacity and instructional capacity to identify opportunities for expansion of course offerings without having to hire more faculty or invest in more technology infrastructure—No cost.
  3. Research current impact and identify areas of needs—No cost.
  4. Expand courses offerings to meet high demand areas by proving faculty additional training and bossing infrastructure—Low cost.
  5. Identify best practices nationally—No cost.

 

FY 2004-05

 

1.   Create more online course to meet student demand—Low cost.

 

FY 2005-06

 

 

 

 Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.

 

 

Relevant Data:

 


 

Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

 

Retention

 

More

Better

Faster

Ö

Ö

Ö

 

Description: Providing a set of services and support that increases student opportunities for successful completion of a bachelor’s degree.

 

Benefits:

 

Number of Beneficiaries: Over 1,000 entering resident undergraduates each fall who do not complete their degree at OUS or do not transfer to another college or university.

 

Notes:

 

Costs: To be determined, depending upon the type of activities identified.

 

 


Student Retention Activity Calendar

 

FY 2003-04

 

  1. Engage in a series of fact-finding discussions with campus student affairs staff and faculty—No cost.
  2. Use the National Student Clearinghouse data to research the enrollment and graduation patterns of undergraduate students who have left OUS institutions to more accurately measure dropout and graduation rates—No cost (April 2004).
  3. Identify best practices in Oregon that may be replicated at other campuses—No cost.
  4. Conduct research into national programs that have achieved success—No cost.
  5. Produce a summary of findings and best practices for distribution—No cost.
  6. Update inventory OUS campus best practices and disseminate examples to all campuses—No cost.

 

FY 2004-05

 

  1. Implement best practices.
  2. Continue to monitor retention rates.

 

 

Greatest influences on chances of receiving a degree, once enrolled

 

 

Source: “Getting Through College – the New England Success Study”

 

 

 

 


 

Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

Statewide Common Core

 

More

Better

Faster

Ö

Ö

Ö

 

Description:  Academic outcome based set of student skills, knowledge, and experiences that would be accepted for transfer by all Oregon public two-and four-year colleges and universities as meeting comparable general education common core requirements.  Core would be stabilized so that curricular drift would be prevented.

 

Benefits:

·      More efficient student progress towards bachelor degree.

·      Better academic preparation for success at all post-secondary institutions.

·      Improved graduation rates for all post-secondary institutions.

·      Better alignment of core curriculum outcomes.

·      Enhanced high school instruction guided by the common core outcomes.

 

Number of Beneficiaries:

·      All community college students intending to pursue a four-year degree (60,000) + 60,000 OUS undergraduates.

 

Notes:

·      Content and outcome alignment of math and writing courses previously completed.  Results need to be reviewed and updated.

·      Oregon is one of only five western states that lacks a common general education core.

·      Joint Boards Articulation Commission (JBAC) has developed a general framework and declared that Oregon should develop a statewide General Education Core.

·      The joint meeting of OUS Provosts and community college academic deans identified a common core as an area of development at its February 2004 meeting.

·      Campuses need to have the time and opportunity to assess student academic progress.

·      Establish a process that has a set time frame for completion.

·      Look to use professional facilitators to keep process on track.

·      It may be more productive to begin process by looking at skills, knowledge, and background by specific academic major and then identify areas of commonality.

 

Costs:

·      $600,000 to 850,000 to support active faculty participation from all community colleges and OUS campuses in all disciplinary areas.

·      Staffing: Project Coordinator . to conduct research and facilitate faculty meetings in discipline areas.--67 FTE for 18 months, plus .33 administrative support for 18 months.

 


 

Common Core Activity Calendar

 

FY 2003-04

 

  1. Design common core development process( include JBAC, IFS, Academic Council and Community College Academic Deans)—No cost.
  2. JBAC prepare background research and identify other successful models in other states—No cost.
  3. State Board of Education and State Board of Higher Education endorse policy in response to JBAC recommendation of statewide general education core.

 

 

 

 FY 2004-05

 

  1. Implement statewide process with active faculty involvement—$600,000 to 850,000.
  2. Publish results of common core development sessions on Internet and for faculty use—CCWD and OUS.
  3. Adoption by OUS and community college campuses of a statewide common core.

 

FY 2005-06

 

  1. Campus curriculum revisions, if needed—No cost.
  2. JBAC review and follow-up—No cost.

 

Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.

 

Relevant Data:

 

Proposed Features of the Oregon General Education Common Core

 

  1. Includes major areas of knowledge as stipulated by the Northwest Commission on Colleges and Universities (Policy 2.1).
  2. Based upon widely accepted general education outcomes (knowledge, skills etc), not specific sets of courses.
  3. Universally transferable among all Oregon public colleges and universities and participating private institutions.
  4. Allow components of the core to be earned at multiple institutions while also being fully transferable among participating institutions.
  5. Complement general education and distribution requirements of current AAOT degree.
  6. Provide institutional autonomy to identify how its curriculum addresses the outcomes yet ensures full transferability for students.
  7. Have strong links with work that has been completed for the Proficiency-based Admission Standards System (PASS).

 

Source: JBAC General Education core Curriculum Task Force, March 2004


 

 

 

Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

 

Other Activities

 

More

Better

Faster

Ö

Ö

Ö

 

Description: Campus and statewide efforts that support the effort to increase the enrollment of students in college (more) and enhance preparation for college.

 

Benefits:

 

Number of Beneficiaries: All middle and high school students and their families.

 

Notes:

 

Cost: To be determined.


Other Activities Activity Calendar

 

FY 2003-04

 

  1. Expand use of the Internet to inform students and parents about college by review Web sites currently successful in their content and format—No cost.
  2. Study feasibility developing statewide marketing and information campaign to promote college access and enrollment—No cost.
  3. Coordinate and maximize GEAR UP and TRIO programs by holding statewide program directors meetings to better coordinate efforts—No cost.

 

FY 2004-05

 

  1. Expand college Web sites to support best practices—Low cost.
  2. Implement statewide marketing and information campaign promoting college access and enrollment—Low cost.
  3. Continue to cooperate and support submission of new funding requests built upon GEAR UP and TRIO partnerships—No cost.

 

FY 2005-06

 

1.   Maintain content of Web pages created—No cost.

 

 

 Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.

 

 

Relevant Data:

 


 

 

Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

Incentives for Earlier Graduation

 

More

Better

Faster

Ö

Ö

Ö

 

Description: Incentives to students and academic departments to foster more students completing their undergraduate degrees in a more timely manner.

 

Benefits:

·      Faster completion of education.

 

Number of Beneficiaries:  All OUS undergraduates.

 

Notes:

 

Costs:  Depends on incentive levels.  $1 Million pilot project in highest demand areas.


Incentives for Earlier Graduation Activity Calendar

 

FY 2003-04

 

  1. Determine if RAM should be adjusted to reward faster graduation by studying its feasibility and economic impact—No cost.
  2. Study feasibility of giving fee remission for students who complete college early—No cost.
  3. Give students in final term priority registration to ensure they receive the courses needed to graduate—No cost once data system in place (see CAS/CAP).

 

FY 2004-05

 

  1. If RAM is adjusted, conduct policy review and make appropriate modifications to reward faster graduation time—Low cost.
  2. If RAM is adjusted, conduct policy review and make appropriate modifications to provide students fee remission incentives for early completion—Low cost.
  3. Continue reviewing other advantages to giving incentives for earlier graduation and implement if appropriate—No cost.

 

FY 2005-06

 

1.   If appropriate, implement RAM adjustments that reward faster gradation time—No cost.

 

 

 Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.

 

 

Relevant Data:

 

·      More than one-third of college students who graduated in the 1999-2000 academic year took either five or six years to complete their bachelor’s degrees. Such students, sometimes derisively called “professional students,” take up valuable seats in the classroom that could go to other students who need them more.

 

 

 

 

Source: “Please Leave Already,” The Chronicle of Higher Education,


Oregon State Board of Higher Education

Excellence in Delivery and Productivity

 

Transfer and Accelerated Learning Incentive Scholarships

 

More

Better

Faster

Ö

Ö

Ö

 

Description:  Two types of scholarships to students

·      Community college students to support successful transfer to an OUS campus

·      Incentive to current middle school students to take rigorous courses that lead to receipt of college credit while in high school.

Benefits:

·      Increased access to college from improved affordability.

·      Shortened time to degree due to decreased need for students to work while in college.

·      Increased preparation of students before college entry results in greater student success in terms of graduation rate and shorter time to degree.

·      Opportunity to further develop OUS/community college partnerships through the use of scholarships in a strategic manner.

·      Additional financial support for students.

Number of Beneficiaries:

·      Depends upon the amount of increased fee remission authority and the average award amount.

Notes:

·      Oregon Legislature placed an expenditure limitation upon the OUS fee remission program, setting it at 8% of total tuition revenues.  This resulted in a $7.5 million dollar reduction in the fee remission program.

·      In 2001-02 excluding the limited number of students participating in international student exchange programs, over 91% of fee remissions were awarded to undergraduate students who were also eligible for federal need-based financial aid.

·      Scholarship program would be another campus-based fee remission program with administration by the campus.

·      Modeled on national GEAR UP scholarship model.

·      OUS Board would approve goals and parameters of the program.

·      This program would secure additional expenditure authority for these targeted initiatives, thus not at the expense of current fee remission programs.

·      It is possible that the new scholarships could be implemented on a trial basis.  Middle school incentive scholarships could be targeted at schools that send a low percentage of students to college, this there would not be a diversion of tuition revenue from students that are already capable and willing to pay a higher amount.

·      Scholarships for community college transfers could also be targeted for students who attended community colleges that sent a low number or percentage of students to OUS.

·      Investigate placement of this issue into ASET design deliberations.

·      Explore the efficacy of staggering the award years and duration (i.e. 2-year awards to college juniors or 1-year award to college senior) to address affordability and retention.

Cost:

No general fund expense, but $7.5 Million dollar increase in expenditure limitation.


Transfer and Accelerated Learning Incentive Scholarships Activity Calendar

 

FY 2003-04

 

  1. Planning and scholarship design including eligible school selection—No cost.
  2. Create small advisory workgroup of enrollment management professionals—No cost.

 

 

FY 2004-05

 

  1. Initial offering of scholarships to middle school students.  No awards for six years—No cost.
  2. Initial offering to community college students—No cost.

 

 

FY 2004-05

 

  1. Continued offering of scholarships to community college students—No cost.
  2. Continued work with middle school students to support continued academic development—No cost.

 

Note: Cost designations such as no, low or high address the expense to the Oregon legislature to support the possible activity.  The cost designations have not been fully defined.  They are useful as relative indicators of cost.  The designations will be replaced with actual cost figures as the project analysis develops.


 

 


Enrollment in Oregon Colleges by High School Poverty Level 1998-2002

(By Participation Level in Federal Free or Reduced Lunch Program)

Sources: Oregon Department of Education and Oregon Student Assistance Commission